When working in HubSpot, you often need to attach visual content to a deal, contact, or company record. Whether it’s a screenshot of a signed document, a chart from Google Sheets, or a product image, HubSpot’s native tools don’t always make this process easy. That’s where Data Bridge comes in.
This app allows you to embed external content directly into HubSpot records. In this article, we’ll focus on embedding images via links — one of the most practical use cases for sales and RevOps teams.
Why Images in HubSpot Records Matter
Visual context can save your team time and reduce miscommunication. For example:
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Sales teams can attach product images or pricing visuals directly to deals.
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Customer success teams can add screenshots of customer issues or onboarding progress.
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RevOps managers can centralize reports, visual KPIs, or dashboards next to deal with data.
Instead of searching through email threads or Google Drive, everything lives inside HubSpot.
How Data Bridge Works
Data Bridge adds a custom card to HubSpot records. On this card, you can insert content by pasting a link. If you are on HubSpot Professional or higher, you can also display this content as a separate tab next to "Overview" and "Activities".
When it comes to images, you have two main options:
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Embed as Image – the picture itself is shown directly inside the record.
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Embed as iFrame – instead of the image, you’ll see a text placeholder of your choice (e.g., Click to view contract image). This is useful if you want a clean record without large visuals, but still keep quick access.
Step-by-Step: Embedding an Image
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Install Data Bridge from the HubSpot Marketplace.
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Go to any deal, company, or contact record.
- Click Customize -> Default View -> Add card -> Card Library
- Find Data Bridge and click Add card.
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On the Data Bridge card, click Add-> Type -> Image or Embedding / Inserting.
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Paste the image link (e.g.,
https://yourdomain.com/product-image.png). -
Choose the mode:
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Image Mode – displays the picture instantly in the record.
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iFrame Mode – shows your custom label text instead of the picture.
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Save — and you’re done.
👉 Pro tip: If your image is stored in Google Drive, make sure the sharing settings are set to Anyone with the link can view.
Using the Action Panel
Every link you add to Data Bridge comes with an Action panel (the right-side bar in HubSpot). Here you can:
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Open the image as a module view inside the Action panel (great for quick previews).
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Open the image fully in a new tab by clicking the link.
This flexibility means you don’t have to clutter your record with big visuals, but you still keep fast access when needed.
Real Use Cases for HubSpot Users
Here are a few scenarios where RevOps and sales teams can benefit:
1. Product and Service Images in Deals
Embed product visuals directly into deal records. Sales reps can preview them in-line or open them in full-screen when presenting.
2. Customer Screenshots for Support
Support agents can insert screenshots of bugs or onboarding steps. Using iframe mode, they can label them neatly without overwhelming the record view.
3. Visual Reports for RevOps
RevOps teams can upload dashboard snapshots. Managers can either see them inline or open them in the Action panel for detailed review.
4. Signed Contracts or Scanned Documents
Keep quick access to signature pages by embedding the scan. Depending on your workflow, you can display it inline or add a clean text label (e.g., Signed agreement – click to view).
Benefits for RevOps Teams
RevOps professionals thrive on context and alignment across departments. Embedding images via Data Bridge means:
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Centralized information – visuals are always attached to the right record.
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Flexible display – show inline or keep the record clean with iframe placeholders.
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Quick access – open images directly in the Action panel without leaving HubSpot.
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Better collaboration – sales, CS, and operations teams see the same context.
Final Thoughts
HubSpot is powerful, but doesn’t always offer the flexibility to embed visual content inside records. With Data Bridge, RevOps and sales teams can bring images directly into the CRM. Whether you want the image visible inline or just a clean text placeholder with quick access through the Action panel, Data Bridge gives you the choice.
If you’re looking for a simple way to enrich your HubSpot records with images, start with Data Bridge today.
📌 Pro tip: Combine images with embedded Google Sheets or YouTube videos to build a truly visual CRM experience
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